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Electronic Records Management Strategies by Government Agencies in Kenya
(Record and Library Journal, 2019-09-30) Limo, Jonathan; Kwanya, Tom; Chepchirchir, Sally
Background of the study: With the advancement in technology, government agencies generate, receive or use records in electronic formats. There is need to develop appropriate strategies to manage these electronic records effectively. An electronic records management strategy must be aligned to the agency’s legal mandate as well as reflect best records management practices and technological options. Purpose: This chapter explores the extent to which government agencies in Kenya apply electronic records management strategies in regard to legal framework, long-term preservation, metadata, file naming and file formats, and digital media storage. Method: Additional data was collected through a review of relevant literature. The data was analysed and presented using descriptive statistics. Findings: The findings indicate that the Government of Kenya recognises electronic records as valuable. The study leading to this chapter was conducted as an online survey through which data was collected from records managers working in 90 government agencies who are members of the Network of Library & Information Professionals in Kenya. The link to the online questionnaire, hosted on Google Forms, was circulated through the network’s administrator. 38 officers successfully filled the forms. Conclusion: It has developed and deployed several policies and legislation to enhance the management and use of electronic records for posterity. However, the government lacks facilitative structural and budgetary provisions to implement these effectively.
Intellectual Property Rights in Digital Libraries: Status, Interventions, Challenges, and Opportunities for Academic Libraries in Kenya
(International Journal of Information Studies & Libraries, 2020) Chepchirchir, Sally; Limo, Jonathan; Kwanya, Tom
The management of intellectual property rights in digital contexts is increasingly becoming complex. In spite of its benefits, digitisationincreases the vulnerability of digital works, thereby exposing them to violation. This paper discusses the intellectual property rights regime in Kenya; examines intellectual property rights issues academic librarians encounter in the digital information universe; examines how librarians currently safeguard intellectual property rights; and analyses the challenges that hamper the librarians’ efforts to manage intellectual property rights effectively in digital contexts. Data for this paper was collected using the Delphi approach in which a group of 18 purposively-selected academic librarians participated by responding to an online questionnaire. The authors, acting as facilitators, analysed the responses and identified areas for further discussion or clarification, leading to another round of responses. Three rounds were held before consensus was reached. Additional data was obtained through documentary analysis. The findings of the study indicate that there are both local and international legal frameworks for handling intellectual property rights in Kenya. In spite of these, intellectual property violations in the form of plagiarism, piracy, freebooting, and parody are experienced in digital academic library contexts in Kenya. Librarians are making efforts to safeguard intellectual property rights through plagiarism testing; sensitisation of library users on intellectual property rights through comprehensive information literacy programmes; enforcement of citation and referencing styles; and tracking the use of protected information materials. However, these efforts are hampered by versatile technologies making intellectual property infringement easy, lack of landmark convictions in Kenya, inadequate intellectual property rights policies, presence of orphaned works, limitations of anti-plagiarism checkers, as well as lack of coordination and standardisation in violation of intellectual property rights. This is an original study which may contribute to the on-going discourse on how best to manage intellectual property rights while enhancing the access of digital content in libraries.